BACCHHO–PALIVI Club School Onboarding Policy

1. Document Title
BACCHHO–PALIVI Club School Onboarding Policy

2. Purpose of This Policy
This policy explains how schools join the BACCHHO Learning and Stewardship Pathway and how they are onboarded into the PALIVI Club chapter structure.
It defines the requirements, responsibilities, safeguards, registration process, evidence standards, digital access rules, local printing controls, Reading Cell formation, chapter formation, parent engagement, reporting obligations, and limits of participation.

3. Policy Position
BACCHHO is a learning and stewardship pathway.
A school joins BACCHHO to support reading, discipline, peer learning, food security awareness, climate and environmental responsibility, land and legacy stewardship, enterprise thinking, value addition, market-readiness, jobs-readiness, community knowledge transfer, and responsible future planning.
PALIVI Club provides the long-term membership and chapter structure for serious participants, coordinators, patrons, parents, sponsors, ambassadors, stewards, and custodians.
School onboarding does not create automatic rights to assets, jobs, scholarships, profits, dividends, ownership, market access, travel, loans, grants, or investment returns.
All progression opportunities are subject to readiness, evidence, verification, safeguarding, availability, institutional approval, legal compliance, and programme terms.

4. Scope of This Policy
This policy applies to:
1. Participating schools.
2. Headteachers and school administrators.
3. Teacher patrons.
4. Programme coordinators.
5. Learners.
6. Parents and guardians.
7. Reading Cells.
8. School chapters.
9. Sponsors and supporters connected to schools.
10. School alumni involved in support or mobilisation.
11. Community partners supporting school chapters.
12. PALIVI Club representatives.
13. Programme custodians and stewards.

5. School Eligibility
A school may be onboarded if it is willing to:
1. Register officially with the programme.
2. Appoint responsible adult coordinators or patrons.
3. Form Reading Cells under school supervision.
4. Support approved access to reading materials.
5. Follow safeguarding, consent, data protection, media, and reporting rules.
6. Keep simple evidence of participation.
7. Communicate honestly with parents and guardians.
8. Avoid unauthorised financial, asset, scholarship, job, travel, market-access, or investment promises.
9. Protect approved programme materials and intellectual property.
10. Submit periodic reports as required.
11. Operate within the Master Doctrine and approved programme policies.

6. Onboarding Principles
School onboarding shall follow these principles:
1. Voluntary participation
A school joins by informed consent and formal registration.
2. Learning before assets
The school begins with reading, discussion, planning, evidence, and recognition before any practical asset activity.
3. Evidence before recognition
Recognition must be based on records, participation, outputs, and verification.
4. Safeguarding before publicity
Protection of learners comes before photographs, media, events, promotion, or public recognition.
5. Consent before participation involving minors
Parent or guardian consent is required where applicable.
6. Authorisation before printing or distribution
Local printing, resale, translation, adaptation, and public distribution require written approval.
7. No guarantee before progression
No school may promise automatic scholarships, jobs, assets, markets, travel, income, ownership, or investment returns.
8. Compliance before expansion
A school chapter may expand only if it can maintain discipline, reporting, safeguarding, and evidence standards.

7. Onboarding Requirements
Before full onboarding, the school shall submit or complete:
1. School Registration Form.
2. Headteacher acknowledgement.
3. School Coordinator Nomination Form.
4. Teacher Patron or Programme Patron appointment.
5. Learner Registration Forms.
6. Parent or Guardian Consent Forms for minors.
7. Reading Cell Registration Forms.
8. Media and Photography Consent Forms where media use is expected.
9. Local Printing Request Form where local printing is required.
10. School participation contribution or approved sponsorship confirmation where applicable.
11. Confirmation of willingness to follow the Master Doctrine.
12. Confirmation of compliance with safeguarding and data protection requirements.

8. School Registration Process
8.1 Expression of Interest
The school expresses interest by submitting a written request, completing the School Registration Form, or responding to an authorised invitation.
The expression of interest must identify:
1. School name.
2. Location.
3. Headteacher or responsible administrator.
4. Proposed programme coordinator.
5. Estimated number of learners.
6. Proposed number of Reading Cells.
7. Preferred start date.
8. Availability of parent engagement structures.
9. Need for digital access, physical copies, or local printing permission.
10. Any proposed sponsor or community supporter.
8.2 Preliminary Review
The programme team reviews the school’s expression of interest to determine whether the school is ready for onboarding.
The review may consider:
1. Administrative willingness.
2. Adult supervision capacity.
3. Safeguarding readiness.
4. Ability to communicate with parents.
5. Ability to organise Reading Cells.
6. Ability to keep simple records.
7. Access to digital or printed reading materials.
8. Capacity to report participation evidence.
9. Compliance with programme doctrine and safe language requirements.
8.3 Provisional Acceptance
A school may receive provisional acceptance after submitting the required registration information and agreeing to follow the onboarding conditions.
Provisional acceptance allows the school to begin preparation, orientation, learner mobilisation, parent communication, and cell formation.
8.4 Full Onboarding
A school becomes fully onboarded after:
1. Required forms are submitted.
2. Responsible school officials are nominated.
3. Parent or guardian consent is collected where applicable.
4. Reading Cells are registered.
5. Approved materials access is arranged.
6. Safeguarding and reporting responsibilities are understood.
7. Participation contribution or sponsorship arrangements are clarified where applicable.
8. The school receives formal confirmation of onboarding.

9. Role of the Headteacher
The headteacher is the primary institutional authority for school participation.
The headteacher shall:
1. Approve the school’s participation.
2. Nominate or approve the school coordinator and teacher patron.
3. Ensure that participation is consistent with school rules and learner protection obligations.
4. Support parent and guardian communication.
5. Ensure that no unauthorised promises are made.
6. Encourage disciplined learner participation.
7. Support evidence collection and reporting.
8. Approve school-based launch activities where applicable.
9. Protect the school from misuse of the programme name.
10. Report concerns, complaints, or incidents through approved channels.
The headteacher may encourage parents, alumni, community members, sponsors, and local partners to support learners, Reading Cells, library packs, practical learning assets, and knowledge-transfer activities, provided that all support follows programme rules and does not create unauthorised claims or obligations.

10. School Coordinator and Teacher Patron
Each participating school shall appoint at least one responsible adult coordinator or teacher patron.
The coordinator or patron shall:
1. Organise learner registration.
2. Support Reading Cell formation.
3. Guide cell leaders.
4. Keep attendance and participation records.
5. Coordinate access to approved materials.
6. Support parent consent collection.
7. Supervise school-based activities.
8. Verify simple evidence.
9. Submit school reports.
10. Support safeguarding compliance.
11. Manage media consent requirements.
12. Coordinate with sponsors where approved.
13. Support recognition and award processes.
14. Prevent unauthorised promises or misrepresentation.
15. Report incidents, complaints, risks, or misuse.

11. Learner Participation
Learners may participate after registration and, where required, parent or guardian consent.
Learners shall be expected to:
1. Read approved materials.
2. Join a Reading Cell.
3. Attend scheduled discussions.
4. Prepare reflections, summaries, or notes.
5. Participate in translation, simplification, illustration, or role-play activities where applicable.
6. Contribute to enterprise and stewardship planning.
7. Support knowledge transfer under supervision.
8. Respect school rules and programme conduct standards.
9. Submit evidence honestly.
10. Avoid false claims or misuse of programme materials.
11. Understand that participation does not guarantee jobs, scholarships, income, assets, travel, markets, or ownership.

12. Parent and Guardian Engagement
For learners who are minors, parent or guardian engagement is mandatory.
The school shall ensure that parents and guardians receive clear information on:
1. Programme purpose.
2. Reading expectations.
3. Participation contribution where applicable.
4. Approved materials access.
5. Local printing options where approved.
6. Reading Cell participation.
7. Evidence requirements.
8. Media and photography consent.
9. Safeguarding rules.
10. Recognition system.
11. Non-investment and non-guarantee position.
12. Possible progression pathways.
13. The role of parents in supporting reading, discipline, knowledge transfer, sponsorship mobilisation, and school adoption advocacy.
Parents and guardians may support learners by helping them acquire approved reading materials, encouraging participation, sponsoring copies, supporting translation and discussion, helping recover participation costs through approved resale where permitted, and promoting responsible community knowledge transfer.

13. Approved Reading Materials
The school shall use only approved BACCHHO learning materials.
These may include:
1. Approved books.
2. Digital reading materials.
3. Printed copies.
4. Summary guides.
5. Discussion guides.
6. Translation guides.
7. Planning templates.
8. Evidence templates.
9. Assessment materials where applicable.
10. Programme policies and forms.
The school shall not alter, reproduce, translate, resell, upload, distribute, or publicly adapt programme materials without written authorisation.

14. Digital Reading Access
Registered schools may receive controlled digital access to approved reading materials and support documents.
Digital access may be granted through:
1. Website access.
2. School portal.
3. Approved downloadable files.
4. Controlled e-book access.
5. Approved digital learning packs.
6. Coordinator-managed access.
Digital access is provided for authorised learning and programme participation only.
The school shall prevent unauthorised sharing, copying, public uploading, commercial distribution, or distortion of digital materials.

15. Local Printing Authorisation
A school may request permission to print approved materials locally.
Local printing may be permitted to:
1. Improve access to reading materials.
2. Reduce delivery delays.
3. Support learner participation.
4. Allow participants to create personalised legacy copies where approved.
5. Support controlled resale to parents, sponsors, and community members where approved.
6. Help participants recover participation costs through authorised sale-and-gift-forward activity.
7. Support community knowledge transfer.
Local printing requires written approval before printing begins.
The approval shall specify:
1. Material to be printed.
2. Number of copies authorised.
3. Quality requirements.
4. Copyright notices.
5. Pricing rules where resale is allowed.
6. Reporting requirements.
7. Use of learner photos or messages where applicable.
8. Restrictions on alteration.
9. Restrictions on unauthorised distribution.
10. Accountability for printed copies.
No school may print, duplicate, sell, distribute, or modify programme materials outside authorised terms.

16. Participation Contributions
Schools, learners, parents, sponsors, or supporters may be required to make approved participation contributions.
Participation contributions may support:
1. Digital access.
2. Reading materials.
3. Printing authorisation.
4. Coordination.
5. Registry management.
6. Evidence verification.
7. Certificates and badges.
8. Recognition.
9. School chapter support.
10. Knowledge-transfer assets.
11. Communication.
12. Safeguarding systems.
13. Administrative support.
14. Programme continuity.
Participation contributions are not investments.
Payment does not create rights to profits, dividends, assets, ownership, jobs, scholarships, markets, travel, land, loans, grants, or future financial benefits.
Where a school helps learners sell authorised copies or digital learning assets to recover participation costs, such activity must remain controlled, transparent, educational, and compliant with programme policy.

17. Sponsorship and Community Support
A school may mobilise sponsors to support learners, Reading Cells, books, digital access, local printing, library packs, practical learning assets, symbolic stewardship assets, awards, and approved knowledge-transfer activities.
Sponsors may include:
1. Parents.
2. Alumni.
3. Local businesses.
4. Community members.
5. Faith-based supporters.
6. Professional associations.
7. Civil society organisations.
8. Institutional partners.
9. Diaspora supporters.
Sponsor support must be documented and reported.
Sponsors shall not be allowed to:
1. Control learners.
2. Exploit learners.
3. Make unauthorised promises.
4. Use learners for political promotion.
5. Demand ownership of school assets without written agreement.
6. Pressure the school or families.
7. Misrepresent sponsorship as investment.
8. Use programme branding without approval.
9. Interfere with safeguarding or school administration.

18. Reading Cell Formation
The school shall organise participating learners into Reading Cells.
A standard Reading Cell should consist of 12 learners where possible.
Each Reading Cell shall have:
1. Cell name or identification number.
2. Registered members.
3. Cell leader.
4. Assistant cell leader where appropriate.
5. Attendance records.
6. Reading schedule.
7. Discussion records.
8. Reflection outputs.
9. Translation or simplification outputs where applicable.
10. Evidence file or digital evidence folder.
11. Coordinator supervision.
Reading Cells are the foundation of participation, discipline, accountability, peer learning, leadership formation, and progression preparation.

19. School Chapter Formation
A school chapter is the formal organising structure for all Reading Cells within a participating school.
The school chapter shall:
1. Register with the programme.
2. Maintain a list of Reading Cells.
3. Maintain a list of participating learners.
4. Maintain coordinator and patron records.
5. Keep participation evidence.
6. Submit reports.
7. Support recognition.
8. Follow safeguarding rules.
9. Coordinate parent and sponsor engagement.
10. Support knowledge-transfer activities.
11. Prepare for possible practical learning activities where approved.
12. Comply with the Master Doctrine and programme policies.
A school chapter may create digital and physical learning assets only where approved and properly supervised.
All physical assets must have written terms covering ownership, custody, use, access, maintenance, reporting, and protection.
No school may present learning assets as automatic private property of learners, parents, teachers, sponsors, or chapters unless a lawful written agreement states so.

21. Symbolic Stewardship Assets
Qualifying learners, parents, schools, sponsors, coordinators, ambassadors, communities, and partners may be recognised through symbolic stewardship assets where approved.
A symbolic stewardship asset may include:
1. A planted perennial tree or plant.
2. A digitally registered plant.
3. A named learning asset.
4. A digital badge.
5. A certificate.
6. A registry entry.
7. An honour, legacy, or impact point record.
Symbolic assets are recognition tools.
They are not shares, investments, dividends, land rights, crop rights, ownership rights, employment rights, scholarship rights, or market-access rights.

22. Evidence Requirements
The school shall keep simple and sufficient evidence of participation.
Required evidence may include:
1. School registration records.
2. Coordinator nomination records.
3. Learner registration records.
4. Parent or guardian consent records.
5. Reading Cell registration records.
6. Attendance records.
7. Discussion notes.
8. Reading summaries.
9. Translation outputs.
10. Role-play outputs.
11. Enterprise and stewardship plans.
12. Photographs where consent is granted.
13. Digital assets created.
14. Practical learning records where applicable.
15. Sponsor records.
16. Recognition records.
17. School reports.
18. Incident or complaint records where applicable.
Evidence must be truthful, dated, organised, and available for review.

23. Reporting Requirements
A participating school shall submit reports according to the approved reporting schedule.
Reports may include:
1. Number of registered learners.
2. Number of active Reading Cells.
3. Attendance summary.
4. Reading progress.
5. Discussion activities.
6. Translation and simplification outputs.
7. Role-play or presentation activities.
8. Enterprise and stewardship plans submitted.
9. Digital assets produced.
10. Parent engagement activities.
11. Sponsor support received.
12. Practical learning activities where approved.
13. Symbolic assets registered where applicable.
14. Recognition requests.
15. Safeguarding issues.
16. Complaints or incidents.
17. Challenges and support required.
Reports must be signed or verified by the school coordinator, teacher patron, or responsible administrator.

24. Recognition and Awards
A school may qualify for recognition based on verified participation.
Recognition may be given to:
1. Learners.
2. Reading Cells.
3. Cell leaders.
4. Teachers.
5. Coordinators.
6. Patrons.
7. Headteachers.
8. Parents.
9. Sponsors.
10. Alumni supporters.
11. School chapters.
12. Community supporters.
13. Ambassadors.
Recognition may include:
1. Certificates.
2. Digital badges.
3. Honour points.
4. Legacy points.
5. Impact points.
6. Public appreciation.
7. Annual awards.
8. Symbolic planting.
9. Registry entries.
10. Priority eligibility for future programme opportunities.
Recognition is non-financial and does not create automatic rights to money, assets, ownership, scholarships, jobs, travel, or investment returns.

25. Programme Advancement
A school, Reading Cell, or learner may qualify for advancement only through evidence, discipline, seriousness, safeguarding compliance, and verified participation.
Advancement may include:
1. Higher recognition.
2. Priority access to further learning.
3. Practical learning opportunities.
4. Benchmarking eligibility.
5. Guided learning tours.
6. Translation validation opportunities.
7. Ambassador roles.
8. Stewardship roles.
9. Participation in future pilots.
10. Future institutional opportunities.
Advancement is not automatic.
All advancement depends on readiness, verification, safeguarding, resources, institutional approval, legal compliance, and programme terms.

26. Benchmarking and Guided Learning Tours
A school chapter, Reading Cell, or coordinator may be considered for benchmarking or guided learning tours if they demonstrate:
1. Consistent participation.
2. Strong evidence submission.
3. Good discipline.
4. Clear understanding of the programme.
5. Above-average impact points or participation records.
6. Safeguarding compliance.
7. Responsible leadership.
8. Ability to produce knowledge-transfer outputs after the tour.
Benchmarking may involve school exchanges, community visits, practical demonstrations, translation validation, guided tours, learning partnerships, and symbolic garden establishment.
Benchmarking is a privilege and not an entitlement.

27. Safeguarding Requirements
The school shall comply with all child safeguarding requirements.
The school must ensure:
1. Adult supervision for minors.
2. Parent or guardian consent where required.
3. Safe activity planning.
4. Safe handling of photos and videos.
5. No exploitation of learners.
6. No unsafe labour.
7. No financial pressure on minors.
8. No unauthorised travel.
9. No public exposure without consent.
10. No political misuse of learners.
11. No discrimination.
12. Safe reporting of complaints and incidents.
13. Protection of vulnerable participants.
14. Compliance with school safeguarding policies.
Safeguarding overrides publicity, speed, fundraising, recognition, or expansion.

28. Data Protection and Privacy
The school shall protect all learner, parent, sponsor, coordinator, and chapter data collected for programme purposes.
Data may be collected for:
1. Registration.
2. Consent.
3. Participation records.
4. Evidence verification.
5. Recognition.
6. Safeguarding.
7. Reporting.
8. Registry management.
9. Programme improvement.
The school shall ensure that:
1. Only necessary data is collected.
2. Records are stored securely.
3. Learner data is protected.
4. Public verification uses limited information.
5. Photos and videos are used only with consent.
6. Personal data is not shared with unauthorised persons.
7. Sensitive information is handled carefully.
8. Data is used only for legitimate programme purposes.